Offsite Records Storage
Archival storage is generally a requirement for most organizations where documents and records are produced and need to be stored for a period of time, either for legal reasons or based on company retention schedules. Archived documents are generally low activity documents that do not see a high retrieval, delivery and re-file cycle.
With more than 20 years of experience and use of the latest technologies, Naviant provides customers with the peace of mind of knowing their information is secure and accessible without taking up valuable office space. Naviant provides customers with the ease of same day pickup and delivery service, along with secure onsite/web access to ensure data is available whenever and wherever needed.
Once Naviant receives a box for archive storage, the contents of the box are indexed and barcoded at the box, file, or document-level and then stored in a dedicated, secure, climate-controlled environment until the return or confidential destruction is requested and authorized by the customer.
State-Of-The-Art Security
Naviant's Records Storage Center is continually monitored by professional security services, and is closed to the general public. Facility entrances are secured at all times, and all approved visitors require registration prior to gaining escorted entry into the facility. To further ensure record safety and protection, only authorized Naviant staff have access to customer records, and all employees are held to the highest of confidentiality and ethical standards.
The Naviant facility was designed to meet current and future needs by utilizing industry-leading standards in security technology and construction. The facility is equipped with fire prevention systems which exceed NFPA (National Fire Protection Association) 232 mandated regulations to keep records safe from the hazards of broken pipes and condensation. Further, the structural integrity of the facility was designed to meet and exceed wind speed disaster ratings.
Naviant Physical Records Center
Enhanced Security Measures
Naviant's facility offers enhanced security measures, including:
- Active sprinkler system checked and tested regularly
- State-of-the-art, early-warning smoke and heat detectors
- 24-hour professional security services
- High-security keypad access systems for all doors
- Exterior and perimeter steel doors locked and secured at all times
- Backup tapes rotated to alternate sites on a daily basis
- Interruption-proof contingency business plan utilizing alternative sites
- Records access only by authorized personnel with security clearance by management
- Full adherence to NFPA 232 standards
- Ongoing review of all procedures and policies
- Secure, indoor truck loading/unloading
- Facility located in low profile area
- Screened, drug tested, insured and fully trained personnel
- Trained in regulatory compliance for HIPAA and GLB
More Information
You may request more information or a quote by using the "Request a Quote" button on this page or by calling 888.686.4624.
